Programme budgets, auditable procurement and field-staff payroll for NGOs
Every programme needs its own budget and its own spend record, procurement has to stand up when an auditor asks how a vendor was chosen, field teams in different locations still need attendance and payroll handled, and funders expect a full trail behind every transaction. AIOSOL's Projects, Finance, Purchase and HR modules run on one shared database, with a platform-wide Audit Trail underneath them. It is the back-office operating system for that work — not a donor CRM, a grants-management system or an M&E platform.
What usually breaks, and which module fixes it
- ProjectsFinance
Each programme needs its own budget and spend tracking, not one combined ledger
Projects holds Tasks, Time Tracking, Budget and Billing per project, and Finance adds Budgeting, Accounting and Financial Reports on the same database — so a programme's budget and what has actually been spent against it sit together, instead of being separated out of one combined ledger at report time.
- Purchase
Procurement has to be documented and defensible when an auditor asks
RFQ, Purchase Orders, Vendor Management and Supplier Ledger all live in the Purchase module, on the same database as Finance — so the quotations collected, the order approved, the vendor it went to and the payment against it stay linked as one record instead of four separate files.
- HRMulti Branch
Field staff across several locations, with attendance and payroll scattered
Employees, Attendance, Leave, Payroll and Recruitment sit in one HR module, and Multi Branch support puts every office inside the same account — so a field team's attendance and payroll are handled where the rest of the organisation's records already are, not in a separate spreadsheet per location.
- FinanceAudit Trail
Auditors and funders ask for a full trail behind every transaction
Accounting, Banking, Cash and Financial Reports in Finance read from the same database every entry is written to, and AIOSOL's platform-wide Audit Trail and Activity Logs — alongside Role Based Access Control, Encryption, Backup and Session Management — record who entered or changed a record and when, so a figure in a report can be traced back to the entry behind it.
What AIOSOL does not do
AIOSOL has no donor-management, grant-management, fundraising, beneficiary-registry or monitoring-and-evaluation (M&E) module. Its modules are Finance, Sales, Purchase, Inventory, CRM, HR, Manufacturing, Projects, Analytics and AI. What that covers for an NGO is the back office: programme-wise budgets and costing, documented procurement, staff payroll across locations, multi-entity books, and audit-ready financial records. A donor CRM, a grants-management system or an M&E platform is a different category of software, and AIOSOL does not replace one.
KPI cards your team would see on day one
Drawn from the modules named above, and shown the way the AIOSOL dashboard shows them.
Figures shown are illustrative sample data, not a real customer's numbers.
Frequently asked questions
Yes. AIOSOL's Projects module holds Tasks, Time Tracking, Budget and Billing per project, and Finance adds Budgeting, Accounting and Financial Reports on the same database — so each programme carries its own budget and its own record of what has been spent against it, instead of being separated out of one combined ledger at report time.
No. AIOSOL has no donor-management, grant-management, fundraising, beneficiary-registry or monitoring-and-evaluation (M&E) module. It is the financial, procurement and HR operating system behind an NGO's operations — programme-wise budgets and costing, documented procurement, staff payroll and audit-ready books — not a donor CRM, a grants-management system or an M&E platform.
Every purchase runs through the Purchase module as an RFQ, a Purchase Order, a Vendor Management record and a Supplier Ledger entry, all on the same database as Finance — so the quotations collected, the order approved, the vendor it went to and the payment against it stay linked as one record instead of four separate files.
Yes. The HR module covers Employees, Attendance, Leave, Payroll and Recruitment on one shared database, and Multi Branch support puts every office inside the same account — so a field team's attendance and payroll are handled where the rest of the organisation's records already are, not in a separate spreadsheet per location.
AIOSOL keeps a platform-wide Audit Trail and Activity Logs, alongside Role Based Access Control, Encryption, Backup and Session Management, so a record shows who entered or changed it and when. Because Finance's Accounting and Financial Reports read from the same database those entries are written to, a figure in a report and the transactions behind it are the same data rather than two copies of it.
Yes. AIOSOL supports Multi Company and Multi Branch operations from a single account, alongside Multi Currency, Multi Tax and Multi Time Zone — the same global-ready feature set used across the platform, so an organisation running more than one registered entity keeps separate books without a separate installation for each.